U.S. Embassy Dhaka is seeking eligible and qualified applicants for the position of Protocol Assistant.
NOTE: Due to the high volume of applications received, we will only contact applicants who are being considered. Thank you for your understanding.
Serves as the Special Assistant to the Ambassador and DCM, and, as required by other mission officials, by providing protocol guidance and protocol liaison with the host government and the local population. Provides regular work direction to the FSN Protocol Secretary. Develops and maintains the local contact list, orders, and precedence among groups. Responsible for preparing guest lists, coordinating events with sections/section heads, preparing invitations, and ensuring proper management of events hosted by the Ambassador, DCM, and other Mission personnel. Researches and advises those served on all aspects of protocol, precedence and local (sometimes contiguous international) customs and practices. Provides advice on the protocol aspects of all types of official and social situations, contacts and communications. Arranges representational items, and follow-on activities for officials served and visiting dignitaries, including Congressional delegations (CODEL) and Staff delegations (STAFFDEL), makes appointments with high-level officials in the government and other foreign missions. As directed, is responsible for printing of guest lists and programs and distribution of same. Personally communicates with host government representatives and other diplomatic community members on behalf of the officials served to convey messages, explain protocol matters, etc. Maintains contact with the host country equivalent of the foreign office protocol division, through which information on specific points of protocol and customs are obtained and protocol problems are resolved. Drafts official and social correspondence for the Ambassador and DCM from either dictated material or brief oral instructions as required, translating into proper local form and tone. Translates protocol related materials from local language into English, with particular attention to intended meaning versus written word. Provides simultaneous translation for the Ambassador when requested. Receives and escorts visitors of varying local status and may participate with served officials in meetings, conferences or social functions to aid on matters of protocol, including introductions and interpreting. Provides direction on protocol matters to FSN and American staff participating in Ambassador or DCM events.
The Protocol Assistant is expected to operate within an established framework with considerable capacity on how to structure assigned work and analyze options. Problems encountered are often unique and cover a wide range of potentially conflicting issues. The Protocol Assistant must apply high-level analytical skill and judgment to choose the best solutions from possible alternatives. The position involves many overlapping tasks/projects with heavy disruption due to changes in priorities, external events and other interruptions.
University Degree in Communication, Political Science, Journalism, English, International Affairs, Business, Economics, Human Resources, Organizational Development, or Commerce (U.S. equivalent university degree) is required. (You must attach a copy of your bachelor’s degree certificate along with your application form.)
Minimum of three (3) years progressively responsible experience in secretarial, protocol, event management, and/or public relations.
Level 4 (Fluent) English & Bangla Speaking/Reading/Writing is required. This may be tested.
Thorough knowledge of Bangladesh Government and political institutions and structures, political affiliations, local, social, and diplomatic customs and practices. Must have working knowledge of government protocol guides, general etiquette societal norms and those aspects of the political situation as it affects protocol functions.
Computer operation skills and (60 wpm) keyboarding. Computer literacy to include internet browsing ability, processing MS Excel, PowerPoint, Access, Visual Basic and use of specialized software (AESOP Database) generating reports of US
Embassy contacts with different details as per demands by the AMB, DCM, or other Mission personnel. Ability to learn additional computer skills required. Ability to develop contacts at all levels with individuals in private, public and
government sectors. Ability to translate from Bangla to English including simultaneous translation when requested. High motivation and ability to work independently with minimum of supervision.
Applicants must submit the application form & required documents either by regular mail (postal service) or,deliver by hand to the south barrier of the U.S. Embassy to be considered.
Application submission deadline: October 4, 2018
Universal Application for Employment (UAE) (Form DS-174), available on our website at http://bd.usembassy.gov/ (Click on Embassy, click on ‘Job at the Embassy’, will take you to “Job Openings at the Embassy”); blank application forms are also available at the south barrier of the U.S. Embassy (near the Nepalese & Vatican Embassies). Please find the full job announcement on our website at: http://bd.usembassy.gov/